Columbus, Georgia    
                                       
  Rental Availability                
   

Reservations are made by contacting the Columbus Recreation Division.  Reservations must be made no less than two weeks or more than three months in advance, unless prior approval is granted by the Director of Parks and Recreation or the Recreational Program Supervisor.  Reservations are made on a first come, first served basis.

The Super Center gymnasiums may be reserved only for non-operational periods: 9:00 a.m. – 1:00 p.m. and 7:00 p.m. –11:00 p.m. on Saturdays and Sundays.  Super Center community rooms maybe reserved for Saturdays and Sundays between the hours of 9:00 a.m. – 11:00 p.m., as well as during operational hours with the approval of the Recreational Program Supervisor.   The Ardahilia Mack Community Recreation Center may be reserved for Fridays from 6:00 p.m. – 11:00 p.m. and for Saturdays and Sundays from 9:00 a.m. – 11:00 p.m.  These facilities may only be rented for a maximum of eight hours in a twenty-four hour period and a minimum of three hours.

 The activities and events of the Columbus Parks and Recreation Department have priority over all other reservations.  Columbus Parks and Recreation facilities are also subject to holiday closings, construction, repairs and operational emergencies that may preclude use of a rental facility.  Should any of these circumstances arise during a period when a rental has been confirmed, Columbus Parks and Recreation may cancel the rental or may give the option to the renter of relocating the event to another available facility.  If the event is canceled, only the security deposit and rental fee will be refunded.  There will be no other liability for the Columbus Parks and Recreation Department.

In addition to the rental policies set forth below, which may be implemented by Departmental Managers and Supervisors, the Recreation Division reserves the right to deny or refund any facility reservation when the Parks and Recreation Director deems the activity incident to the reservation to be detrimental to public safety, fraudulent or criminal.  No other consideration may be given to the message of the event, nor to the content of speech, nor to the identity or associational relationships of the applicant. 

 
                                       
  Rental Policies                  
   

A.  Security Deposit.  The rental reservation is not confirmed until   the deposit has been received the rental deposit must be paid one week after reservation has been set.  It must be paid by a check or money order made out to Columbus Parks and Recreation and must be separate from the rental fees. Columbus Council has set the schedule for security deposits, as well as rental fees. 

B.  Rental Fees.  Rental fees are due no later than one week prior to the scheduled event. If the   renter cancels the event within three business days prior to the event, the rental fees will not be refunded.

C.  Return of security deposit.  The security deposit will be returned to the person who signed the rental agreement, five to seven business days following the event if no damage is found.  If   damages are present and/or the building is not cleaned immediately after the event, the cost for cleaning and/or repairing the facility will be the sole responsibility of the renter.  If the damage exceeds the security deposit, then the renter will be invoiced the balance of the cost.   This paragraph does not preclude criminal sanctions for damage to property. 

D.  Special Event Fees.  If the renter charges for an event, ten percent of the gross ticket sales and/or door admission will be remitted to the Parks and Recreation Department.  This fee is due immediately at the conclusion of the event.  The person signing the rental agreement will be held responsible for payment of this fee.  Special Events such as teen jams, dances, basketball tournaments may require additional fees.

E.  Concessions.  Renters may supply their own food if it will not be sold.  All food for sale must be provided by the Parks and Recreation Department.

F.  Minimum Age.  Renters must be eighteen years or older.

G.  Tables/Chairs.  A limited number of chairs and tables are available at each facility.  No tables or chairs are to be removed from the building.  The renter is responsible for setting up and taking down the chairs and tables.  Failure to take down will result in forfeiture of the security deposit.

H.  The City of Columbus, its departments, employees and agents do not assume any liability toward the renter and guests.  The renter must sign a Waiver Agreement at the time the security deposit is paid. 

  I.   Alcohol/Drugs. No alcoholic beverages, illegal drugs, or weapons will be allowed in Parks and Recreation facilities. The Parks and Recreation Director may make an exception to this policy for educational purposes. 

J.    Tobacco.  Use of tobacco products is not permitted inside any Parks and Recreation facility.  Tobacco products may only be used by adults outside of the facilities. (Ordinance No. 02-14)

K.  Decorations.  The rental time includes set up and clean up.  However, the rental coordinator may  approve an additional hour for set up prior to the event.  Failure to conclude the event in a timely manner will result in the forfeiture of the security deposit.

L.  Music.  Renter must comply with the City of Columbus Noise Ordinance.  When the renter has reserved less than an entire facility, the music may not be heard outside of the space reserved.

M.  No commercial activity.  There shall be no fund raising activities, door charges or sale of any article for private gain, (i.e. jewelry shows, Tupperware parties, Avon shows).  Request for fund raising events will be granted only to nonprofit groups and only before or after regular operating hours.  Nonprofit status is defined as any group holding a 501(c)(3) tax exemption from the Internal Revenue Service.

N.  No continuing reservations. Facilities are available to the community; continuous use by one organization limits this opportunity for others.  Reservation requests for more than a one-time use must be submitted to the Division Director or Supervisor and may be approved only for a one-month period.  Individuals/groups may reapply the next working day after their last reservation.

O.   Entertainment/Gambling:  Gambling is prohibited at all facilities with the exception of  “recreational bingo” as defined O.C.G.A. §16-12-51.  Adult entertainment activities as described in Section 14-223 of the Columbus Code are prohibited (i.e. strippers).

P.   Violation of these rules will result in loss of security deposit and rental privileges.

Q.  When use of the building continues past the time for which rent has been paid, an hourly charge may be assessed.

  
                                       
 

 
 

| CCG | Parks | Recreation Services |