Reservations
are made by contacting the Columbus Recreation Division.
Reservations must be made no less than two weeks or more than three
months in advance, unless prior approval is granted by the Director of Parks and
Recreation or the Recreational Program Supervisor.
Reservations are made on a first come, first served basis.
The Super Center gymnasiums and/or the entire facility may be reserved only for non-operational periods: 9:00 a.m. – 1:00 p.m. or 6:00 p.m. –11:00 p.m. on Saturdays and on Sundays from 9 a.m.-7 p.m. Super Center community rooms may be reserved for Saturdays between the hours of 9:00 a.m. – 11:00 p.m. and on Sundays 9 a.m.-7 p.m. The Ardahilia Mack and Fluellen Community Recreation Centers (Basketball court for special events) may be rented on Saturdays and Sundays from 9:00 a.m. – 11:00 p.m. These facilities may only be rented for a maximum of eight hours in a twenty-four hour period and will only be rented to one party within the allotted rental time period.
The
activities and events of the Columbus Parks and Recreation Department have
priority over all other reservations. Columbus
Parks and Recreation facilities are also subject to holiday closings,
construction, repairs and operational emergencies that may preclude use of a
rental facility. Should any of
these circumstances arise during a period when a rental has been confirmed,
Columbus Parks and Recreation may cancel the rental or may give the option to
the renter of relocating the event to another available facility.
If the event is canceled, only the security deposit and rental fee will
be refunded. There will be no other
liability for the Columbus Parks and Recreation Department.
In
addition to the rental policies set forth below, which may be implemented by
Departmental Managers and Supervisors, the Recreation Division reserves the
right to deny or refund any facility reservation when the Parks and Recreation
Director deems the activity incident to the reservation to be detrimental to
public safety, fraudulent or criminal. No
other consideration may be given to the message of the event, nor to the
A.
Security Deposit. The rental reservation is not confirmed until
the deposit has been received the
B. Rental Fees. Rental fees are due no later than one week prior to the scheduled event. If the renter cancels the event within three business days prior to the event, the rental fees will not be refunded.
C.
Return of security deposit. The
security deposit will be returned to the person who signed the
D.
Special Event Fees. If
the renter charges for an event, ten percent of the gross ticket sales and/or door admission will
E.
Concessions. Renters
may supply their own food if it will not be sold.
All food for sale must be
provided by the Parks and Recreation Department.
F.
Minimum Age. Renters
must be eighteen years or older.
G. Renter is responsible to see that all activities are properly controlled and supervised. Adequate
adult chaperones must be provided if group members are under eighteen years of age. The
Columbus Parks and Recreation Department/Recreation Division must approve the chaperones.
(One chaperone per every ten participants under 18 years of age must be provided.) Teen parties
are limited to 30 kids, the parties have to be by invitation only, and rental personnel must have a
copy of this invitation list attached to the contract.
H. Tables/Chairs. A limited number of chairs and tables are available at each facility. No tables or
chairs are to be removed from the building. The renter is responsible for setting up and taking down the chairs and tables. Failure to take down will result in forfeiture of the security deposit.
If the renter requires additional tables and chairs than what is available at the facility, then it is
the responsibility of the renter to obtain the items required from an outside vendor
I. The City of Columbus, its departments, employees and agents do not assume any liability
toward the renter and guests. The renter must sign a Waiver Agreement at the time the security deposit is paid.
J. No alcoholic beverages, illegal drugs, or weapons will be allowed in Parks and Recreation
facilities. The Parks and Recreation Director may make an exception to this policy for educational purposes.
K. Use of tobacco products is not permitted inside any Parks and Recreation facility. Tobacco
products may only be used by adults outside of the facilities. (Ordinance No. 02-14)
L. Decorations. The rental time includes set up and clean up. However, the rental coordinator
may approve an additional hour for set up prior to the event. Failure to conclude the event in a
timely manner will result in the forfeiture of the security deposit.
M. Music. Renter must comply with the City of Columbus Noise Ordinance. When the renter has
reserved less than an entire facility, the music may not be heard outside of the space reserved.
N. No commercial activity. There shall be no fund raising activities, door charges or sale of any
article for private gain, (i.e. jewelry shows, Tupperware parties, Avon shows). Request for fund raising events will be granted only to nonprofit groups and only before or after regular operating hours. Nonprofit status is defined as any group holding a 501(c)(3) tax exemption from the Internal Revenue Service.
O. No continuing reservations. Facilities are available to the community; continuous use by one
organization limits this opportunity for others. Reservation requests for more than a one-time use must be submitted to the Division Director or Supervisor and may be approved only for a one-month period. Individuals/groups may reapply the next working day after their last reservation.
P. Entertainment/Gambling: Gambling is prohibited at all facilities with the exception of
“recreational bingo” as defined O.C.G.A. §16-12-51. Adult entertainment activities as described in Section 14-223 of the Columbus Code are prohibited (i.e. strippers).
Q. Violation of these rules will result in loss of security deposit and rental privileges.
R. When use of the building continues past the time for which rent has been paid, an hourly charge
may be assessed.
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